Accounting services in Poland
Who Are We?
LFTA is a team of specialists in financial accounting and bookkeeping. Our staff includes certified accountants and lawyers. Since 2017, we have been supporting businesses of various sizes — from sole proprietors to marketplaces and IT companies. We help maintain accurate, transparent, and risk-free accounting. We operate throughout Poland.
What We Do?
We provide accounting support for businesses in Poland: we keep records, submit reports, advise on taxes, assist with company registration and obtaining NIP, REGON, VAT, and CRBR. We create a clear accounting structure, set up an online account, and adapt processes to the specifics of the industry.
Why Clients Trust Us?
We relieve businesses of paperwork. We control every figure and meet deadlines. Each client is assigned a personal accountant who understands all the nuances of Polish legislation and quickly responds to changes. We use specialized software, provide legal protection, and minimize tax risks. Responsibility for accurate bookkeeping lies on our side.
How we organize the process
- We analyze business tasks and the current accounting structure.
- We form a personalized package of accounting and legal services.
- We take over bookkeeping, document processing, and report submission.
If necessary, we add additional services: tax planning, consulting on international activities, and accounting automation.
Key facts about accounting services in Poland
In Poland, accounting services for sole proprietors and small businesses are not just a formality — they are the foundation of successful operations. The main challenge is the constantly changing tax regulations. If ignored, it’s easy to make mistakes and face penalties.
LFTA takes over all the paperwork and controls the accounting. This means that entrepreneurs can focus on growing their business, not on documents.
LFTA offers financial and accounting services in Poland for companies of various sizes and industries — from small firms to startups and marketplaces. This means they have extensive experience and understand how to set up accounting properly in different conditions.
The most important thing is confidence. Imagine accounting is like a map on a journey. Without it, it’s easy to get lost, waste money on fines, and lose time. With LFTA, the map is always accurate, and you know exactly where you’re going. Reports are submitted on time, audits go smoothly, and taxes are paid efficiently.
Key points that make a difference:
Accounting services in Poland are complex due to frequent tax changes.
Professional support lifts the paperwork burden and reduces the risk of fines.
LFTA’s experience guarantees proper accounting across various sectors.
Reliable accounting means confidence and control over business — without extra stress or costs.
To put it metaphorically: accounting (biuro rachunkowe) is like a navigator in the maze of taxes. Without it, it’s easy to get lost and fall into traps (fines). LFTA is a navigator with up-to-date maps and adaptive routes, guiding you to your goal without problems.
Why companies switch to outsourced accounting
Switching to outsourced accounting services is not just a trend — it’s a strategic move that helps optimize business operations.
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First, it’s financially efficient: a company no longer needs to maintain an in-house accountant or purchase expensive accounting software. This reduces fixed costs and frees up the budget.
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Second, outsourcing protects against unexpected disruptions. An in-house accountant might suddenly go on vacation, sick leave, or resign. An outsourcing team is always ready to take over, eliminating dependence on a single person.
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Third, it offers protection from human error. A company that provides accounting services focuses solely on accounting — not on other business tasks. As a result, mistakes are extremely rare.
Outsourcing accounting services for JDG also simplifies communication: the client deals with a single point of contact, reducing misunderstandings and speeding up issue resolution.
In short:
- Cost savings on workspace and software.
- Backup in case of accountant’s absence.
- Service takes full responsibility for errors.
- Management’s time is freed up.
- Broad range of expertise.
- Streamlined communication.
Accounting services in Poland that we provide
Specifics of accounting outsourcing in Poland
The specifics of accounting outsourcing in Poland are primarily defined by the nature of local legislation and tax requirements. Poland frequently updates its regulations, which demands constant monitoring and quick implementation of changes into accounting processes. In this context, outsourcing companies hold a strong advantage, as they maintain a high level of expertise and ensure their knowledge is always current.
One of the key differences of outsourcing is access to comprehensive solutions. These solutions typically include not only accounting services but also legal support, tax planning, and human resources management. This level of integration simplifies the administration of the business and helps to reduce the risks of legal or regulatory non-compliance.
In Poland, particular importance is placed on transparency and clear communication with regulatory authorities. Professional outsourcing teams bring with them years of experience and take full responsibility for preparing and submitting reports on time, as well as for maintaining documentation in proper form. This greatly reduces the likelihood of penalties, inspections, or account suspensions.
Another important feature of the Polish market is the flexibility in how service packages are structured. Businesses can choose the scope of services based on their size and the specific characteristics of their operations. This is especially beneficial for startups and small businesses operating on limited budgets. Outsourcing enables companies to expand the range of services as they grow, without having to hire additional in-house staff.
Technical capabilities also play a crucial role. Outsourcing firms in Poland use professional accounting software and modern cloud-based platforms that ensure data security, full compliance with privacy laws, and uninterrupted access to accounting records from any location and at any time.
Lastly, accounting outsourcing in Poland is characterized by a high degree of customization. Services are tailored to the client’s industry specifics and their individual operational needs, which increases both the accuracy of the accounting and the overall efficiency of financial management.
Why it makes sense to trust your accounting to LFTA
The Polish tax system changes frequently, especially when it comes to small and medium-sized businesses. Without constant monitoring of updates, understanding the nuances of calculations, and having real experience, there is a high risk of overpayments, penalties, or even account blockages.
LFTA supports businesses across all of Poland. It doesn’t matter whether the company is registered in Wrocław, Łódź, Lublin, Warszawa, Poznań, Gdańsk, or a smaller town — the accounting will always be under control. LFTA works remotely, provides consulting in Ukrainian, Russian, and Polish, and offers a user-friendly online client portal for all operations.
Here’s what you get:
Multilingual support at every stage. All accountants and managers at LFTA are fluent in Ukrainian and Russian, eliminating language barriers and ensuring clear communication for clients who don’t speak Polish.
A full range of services for Ukrainian entrepreneurs. LFTA specializes in end-to-end support for Ukrainian businesses in Poland. From company formation to tax reporting in Poland and legal assistance — all services are delivered under one roof, helping to avoid delays and misunderstandings.
Fast company registration and document processing. The company ensures quick registration of Sp. z o.o. and handles all the required documents — NIP, REGON, VAT, CRBR — efficiently and without unnecessary red tape.
Tailored approach to every client. LFTA doesn’t offer one-size-fits-all packages. Each client receives personalized legal and accounting services for businesses (usługi księgowe dla firm) based on the specific nature and needs of their operation.
Support when dealing with Polish authorities. LFTA helps clients with submitting documents and communicating with government bodies in Poland, resolving any issues that arise during the process.
Transparent pricing with no hidden fees. The company offers a competitive accounting services price list (usługi księgowe cennik) with clearly outlined service costs. All expenses are agreed upon in advance, eliminating surprise charges.
Accounting in Poland with LFTA means comfort, safety, and the freedom to focus on growing the business. Everything else — is handled by us.
Benefits of outsourced accounting with LFTA
Switching to outsourced accounting services is not just a change in work format — it’s a strategic move that can provide a significant advantage. Here’s why:
Up to 50% cost savings
Hiring an in-house accountant means not just a salary, but also taxes, vacation pay, sick leave, and workplace setup costs. For example, the average accountant salary in Poland is around PLN 7,000 per month. Add taxes and social contributions — and the total cost easily exceeds PLN 10,000. With outsourcing, you pay only for actual work performed, reducing expenses by nearly half.
Access to niche experts
An in-house accountant is usually a generalist — without deep knowledge in every area. An outsourcing team includes specialists in VAT reporting in Poland, international accounting, foreign currency operations, and tax planning. For instance, when conducting foreign trade activities, a specialist in international transactions can help avoid documentation mistakes that may lead to penalties of up to PLN 50,000.
Guaranteed deadlines
An in-house accountant may take vacation, get sick, or resign — leading to operational disruptions. In outsourcing, processes are designed with redundancy in mind. Reports are submitted on time even if one employee is unavailable, minimizing risks of fines and late fees.
Flexibility and service scalability
If a company processes only 20–30 transactions per month, having a full-time accountant is inefficient. Outsourcing allows payment for exactly the amount of work needed. As the business grows, services scale up smoothly — no need to recruit or train new staff.
Ongoing quality checks and compliance updates
Tax laws change frequently. Outsourcing companies monitor updates and regularly audit accounting quality. For example, VAT regulation changes are implemented immediately after legal amendments, reducing the risk of fines for non-compliance.
Strict deadline compliance thanks to SLA
Outsourcing firms follow internal Service Level Agreements (SLA) that define strict deadlines for filing reports. Breaching these terms can lead to penalties for the provider — so accountability is higher than with in-house staff. This minimizes delays and related sanctions.
24/7 support availability
Unlike an in-house accountant with standard office hours, an outsourcing company provides financial accounting advisory services under SLA terms that specify structured communication protocols. This is crucial during urgent inspections or sudden tax law changes.
This approach not only optimizes costs but also significantly reduces business risks, improves the quality of accounting, and simplifies communication with regulatory bodies.
Full range of accounting and HR services by LFTA
LFTA offers a comprehensive suite of accounting and tax services, tailored to the needs of businesses operating in Poland and the EU:
Accounting and financial reporting
- Processing of primary documentation and transaction recording.
- Preparation and submission of annual financial statements: Balance sheet; Profit and loss statement; Cash flow statement; Statement of changes in equity;
- Review and processing of primary documents and bank statements.
- Accounting for fixed assets and other long-term assets.
- Usługi księgowe (accounting services) using specialized software.
- Communication with regulatory authorities.
Interaction with tax authorities
- Preparing responses to tax authority requests.
- Representing clients before tax institutions.
- Assistance during tax audits.
Audit and compliance control
- Monitoring of tax accounting and compliance.
- Tax planning and payment schedule creation.
- Scheduled tax deduction write-offs based on agreed timelines.
Tax reporting
- Preparation and filing of tax returns: VAT, GUS, VIES, INTRASTAT.
- Corporate income tax declarations and financial reporting.
- VAT transaction accounting and reporting.
Payroll services and HR support
- Maintaining employee records.
- Payroll calculation, including social security contributions.
- Preparation of annual PIT declarations and reports for the Social Insurance Institution (ZUS).
- Employee onboarding and terminations.
- Travel expense calculations and income statement issuance.
- Registration of the company and employees with social security authorities.
To order profesjonalne usługi księgowe (professional accounting services), contact an LFTA manager using the contact form below:
