We provide comprehensive support for your business—from company registration to obtaining licenses and opening bank accounts.
Hiring and dismissing employees
Who Are We?
LFT Advisors is a team of international business experts who assist entrepreneurs in effectively structuring and developing their operations. Our lawyers, auditors, and accountants work at every stage of your business, ensuring professional support and reliable solutions.
What We Do?
We have consolidated all necessary services in one place. Our “one-stop-shop” principle allows us to comprehensively address legal and financial matters—from company formation to obtaining all required permits and banking services.
Why choose us?
- Transparent and effective solutions tailored to business needs.
- Comprehensive approach to company establishment and support.
- In-depth knowledge of the Poland’s tax and legal environment.
- Experience working with international companies and startups.
How We Work?
- Analyze your goals and develop a strategy.
- Examine the state of your business and propose an action plan.
- Register the company, open accounts, and support the licensing process.
- Provide ongoing legal support and consulting assistance.
- Adjust the strategy, analyze results, and suggest development paths.
Hiring and dismissing employees in Poland
Comprehensive legal support for companies with Ukrainian employees
Hiring and dismissing personnel in Poland is not just routine HR work. These are strictly regulated procedures governed by the Polish Labor Code (Kodeks pracy), the Act on Employment Promotion and Labor Market Institutions, ZUS regulations, and tax authorities.
It is particularly important to comply with rules concerning Ukrainian citizens legally working in Poland: those with visas, residence cards, or temporary protection status.
LFT Advisors offers a full range of services to support employment processes.
What LFT Advisors offers
Legally compliant hiring
- Develop contracts appropriate to the activity profile and legal status of the employee: umowa o pracę, umowa zlecenie, umowa o dzieło, umowa powołania członka zarządu.
- Verify work permits in Poland (residence card, PESEL, UKR status).
- Register the employee with ZUS (social insurance) within 7 days of starting work.
- Ensure registration with PIT and PPK (pension accumulation system) if necessary.
- Obtain NIP (tax identification number) and assist in opening a Polish bank account—for accurate salary payments.
Proper dismissal
- Prepare notifications and payment reports.
- Monitor compliance with all deadlines—especially in cases of termination initiated by the employer (Articles 52–55 of the Labor Code).
- Calculate settlements with the employee (vacation equivalents, compensation, severance pay).
- Participate in resolving disputes with the labor inspection (PIP) or in court, if necessary.
- Close ZUS, tax, and reporting obligations related to the employee.
Working with Ukrainian citizens: specifics
- Most Ukrainians are employed under a simplified procedure—notification of entrusting work (powiadomienie o powierzeniu wykonywania pracy). We handle all documentation.
- Consider the nuances of working under temporary protection (UKR status): no work permit is required, but registration and ZUS are necessary.
- Advise on avoiding fictitious employment, which can lead to sanctions and employee deportation.
- Adapt HR documentation to meet the requirements of inspections from PIP, Straż Graniczna, and ZUS.
Legal framework we comply with
- Kodeks Pracy (Labor Code) — regulates the rights and obligations of employers and employees.
- Ustawa o promocji zatrudnienia i instytucjach rynku pracy — governs the employment of foreigners.
- Ustawa o cudzoziemcach — defines the rules for the stay and work of foreigners in Poland.
- Rozporządzenia Ministra Rodziny i Polityki Społecznej — specify reporting deadlines and forms.
- Ustawa o systemie ubezpieczeń społecznych — outlines obligations regarding insurance and ZUS.
What businesses gain
Reduced HR process costs.
Ready infrastructure for working with Ukrainian and other foreign specialists.
Transparent hiring scheme with legal salary payments.
Support in crisis situations: conflicts, inspections, courts.
Examples of common mistakes you will avoid with us
- Incorrect choice of contract type.
- Violation of notification deadlines upon dismissal → labor disputes and compensation.
- Misinterpretation of “UKR” status → issues with inspections and immigration services.
LFT Advisors — support in legal and financial matters related to personnel.
We help simplify working with employees, including Ukrainian citizens, in compliance with current legislation. We work carefully, with attention to detail – so you can focus on your business, not on paperwork. LFT Advisors – support in legal and financial matters related to personnel.
